2010 MCSG Exhibitor Agreement
Thank you for exhibiting at the 2010 Midwest Clinical Supplies Group Conference. The objective of the MCSG conference is to provide a forum for the open exchange of ideas, regulatory changes, technological advances, and information of a non-confidential nature related to clinical supply activities. We strive to promote closer professional relationships among personnel engaged in clinical supply activities as well as encourage closer relationships between the clinical supply group and other segments of the Pharmaceutical/Biotechnology Industry. In keeping with this purpose, exhibitors are encouraged to be educational, communicative, and informative in their exhibit displays and contact with attendees.
Exhibitor Guidelines
By submitting a request for exhibit space, exhibitors agree to and will abide by the following:
- Space Assignment: Exhibitor space will be reserved on a first-paid basis.
- Fees: The cost of the tabletop exhibit space is $2,200. This fee will include booth space AND meeting registration / meals for one company representative.
- Wait List: In the event that Exhibitor space is sold out, a waitlist will be created. Exhibitors will be notified if space becomes available.
- Cancellation Policy: must be received in writing from the primary exhibitor contact 30 days before the conference or the registration fee will not be refunded.
- Installation/Dismantling: Exhibitors agree to abide by the published installation and dismantle times. Exhibitors who dismantle without MCSG permission prior to the published dismantle time may forfeit their ability to exhibit at future MCSG events. Please note times below:
Exhibitor Setup - Sunday 3:00-5:00 PM
Exhibitor Tear Down - Wednesday - 8:30-9:30 AM
- Exhibitor Table-Top Space: All exhibit materials must fit on the table-top provided (approximately 2' X 6'). Exhibitors will only be allowed to install table-top displays. Exhibitors erecting displays other than table-top size will be asked to dismantle unauthorized displays. Exhibitors are encouraged to check with MCSG Executive committee (EC) member before erecting any special displays. Exhibitors will not move their allotted tabletop or table under any circumstances unless approved by MCSG EC member.
- Occupancy of Space: Space not claimed by an exhibitor prior to the close of the published installation period will be considered forfeited. MCSG reserves the right to reassign any space not installed at that time.
- Location/Layout: At all times, MCSG reserves the right to alter the location and/or layout of the exhibits in the best interest of the exhibition.
- Exhibitor Badges: Exhibitor personnel must wear their registration badges at all times. Non-registered exhibit personal will not be permitted in the exhibit area without permission of MCSG.
- Code of Conduct: All exhibitor activities must be confined to the general area of their exhibit space. Excessive noise will not be permitted. Harassment of attendees will result in dismissal of the exhibitor from the meeting, closure of the exhibitor's display and possible forfeiture of exhibitor's ability to attend future MCSG events. Distribution of food or beverages of any kind and the promotion of hospitality events that interfere with MCSG activities is prohibited.
- Subletting of Space: No exhibitor shall assign or sublet any part of their exhibit space without permission of MCSG.
I have read and fully understand the above Exhibitor Guidelines and agree to its terms for the 2010 Midwest Clinical Supplies Group Conference.
